AV Portal

Main menu

The AV Portal menu contains the following categories:

• Vorträge: In here you will find recordings of university lectures.
• Fakultäten: The pages correspond to the faculties  of the university. Videos can be added to these pages on request by the corresponding facultie or institutes.

Search

All users can search the contents of the AV Portal for video titles, authors, description texts or page names. However, only videos that have been made public and added to a page on AV Portal are searchable in the search bar.

The following videos are displayed under My videos:

• videos that you have uploaded to the AV Portal,
• your recordings from your BigBlueButton web conferences,
• your recordings from lecture halls,
• your recordings from Opencast Studio,
• publicly accessible videos.

Instructions

1. Click on your name in the top right-hand corner (log in if necessary).
2. Click on My videos in the drop-down menu.
3. Click on the video you want to view.
4. Here you can:
   • watch the video: click the play button.
   • open the video editor (only for your own videos)
   • copy the direct link
   • view video details: view date of creation, titel, description, referencing pages
   • view technical details: view different video/audio tracks and Opencast ID.

Videos can only be uploaded by University Innsbruck employees.

Videos that you upload to AV Portal are also automatically available in Opencast and OpenOlat via the course element Recording, as the same media archive is used for these systems. If you release an uploaded video to the public, all course instructors can include this video in their OpenOlat course.

Instructions

1. Click on your name at the top right (log in if necessary).
2. Click on Upload video in the drop-down menu.
3. Click on Select file.
4. Select a file from your device and click on Open. The video will now be uploaded.
5. Give the video a Title and a Description.
6. If desired, assign the video to an existing Series . (more information under Video series)
7. Set the Access policy. IMPORTANT: If you want to make your video publicly accessible, you must grant the rights to the group Everyone at this point. It is currently not possible to change this yourself after the video has been uploaded.
   • Everyone: University staff and external users have access to the video
   • Logged in users: only University staff that has logged in has access to the video
   • Authorised users: only specific users have acces (the user has to log into AV Portal once to be searchable)
8. Click on Save and finish.

As soon as the video has been uploaded, it is visible in Opencast and is automatically processed there. After processing, the video will appear in the AV Portal under My Videos.

Here you can find out about the various options for sharing a video with other people via the AV Portal. Please ensure that the shared content complies with Copyright guidelines of the university.

Making videos publicly accessible

• You can only make your own videos publicly accessible.
• Recordings from web conferences cannot be made publicly accessible.
• Publicly accessible means that anyone can view, download and link to this video, without having to log into AV Portal.
• You can see how to upload a video and set the access rights under the Upload videos tab.

Share video link

1. Click on your name at the top right (log in if necessary).
2. Click on My videos in the drop-down menu.
3. Click on the video you want to share.
4. Copy the link under Share via direct link.
5. Send the link to the desired person(s).

IMPORTANT: To allow external users to view videos on the AV-Portal without logging in, the shared video must be uploaded as publicly viewable, with access rights to everyone.

Through the AV Portal you can access Opencast Studio to record a video from your dispaly and/or your camera.

1. Click on your name at the top right (log in if necessary).
2. Click on Record video in the drop-down menu. Opencast Studio will open.
3. Follow the instructions for Opencast Studio.

You can download your own videos as well as publicly accessible videos.

1. Click on your name at the top right (log in if necessary).
2. Click on My videos in the drop-down menu.
3. Click on the video you want to download.
4. Click on the small video image on the left.
5. Click on the play button to start the video.
6. Right-click on the video and click on Save video as... in the options displayed. .
7. Select a storage location and click on Save. The video will now be downloaded.

Videos that you have uploaded to the AV Portal are automatically saved in your Opencast media archive and can currently only be deleted from there.

1. Open Opencast.
2. Search for the video you want to delete.
   • Tip: Videos that you have uploaded via the AV Portal are marked in Opencast with the Location: Tobira Upload. You can use the search and filter function to further reduce the results displayed.
3. Under Actions, click on the red X: Delete event.
4. Confirm the deletion. The video will no longer be available on referenced pages.

What is a video series?

A series summarises related videos on a single website. These websites do not appear in the AV Portal menu and can only be found via the keyword search, via a shared URL or via a video contained therein. A series is also only publicly searchable if at least one of the videos it contains is publicly accessible. Only videos that are publicly accessible are visible in a series.

Series are created automatically from:

• recordings from the lecture theatre with the title of the course.
• recordings from the virtual classroom in OpenOlat.
• recordings from BigBlueButton web conference rooms.

If you want to create an independent series, please contactav-studio@uibk.ac.at.

Adding videos to a series

Videos can be added directly when uploading to an existing series. You can find more information on this under Upload videos. If a publicly accessible video is added to a series, this series also becomes publicly accessible. To add a video to a series at a later date, proceed as follows:

1. Click on your name in the top right-hand corner (log in if necessary).
2. Click on My videos in the drop-down menu.
3. Click on the video you want to add to a series.
4. Click on Open in video editor.
5. Click on Metadata in the menu on the left.
6. Under Series , select a series available to you.
7. Click on Finish in the menu on the left.
8. Click on Save changes.

Please note: Videos can only be available in one series at a time.

Sharing a (public) series

A series can be shared via its URL link. Only those videos in a series that are publicly accessible are displayed. To obtain the link, proceed as follows:

1. Open a video that is part of the series (example: https://av-portal.uibk.ac.at/v/MKN7_2KE_56).
2. Under the video, click on the link next to Part of the series. You will be redirected to the page of the series.
3. Copy the URL link to share this series (example: https://av-portal.uibk.ac.at/!s/Owf22ynm7kM).

Embedding a series in another page

A series is always displayed on a single, self-contained web page. However, it is possible to embed series in pages of the main navigation. This has the advantage that the series can be found not only via the search, the URL link or via a video contained therein, but also via the navigation. A series can thus be displayed in the AV Portal on an institute page, for example.

If you want to add a series to an faculty page, please contact av-studio@uibk.ac.at with the following information:

• Name and URL link of the series
• Title and description for embedding
• Institute page in which the series is to be embedded
• Any authorisation from the institute management

Videos added to a series will automatically appear on every page where the series is embedded.