30-030 Folder

What you need to know

In the Folders course element, you can store documents, make them available for download or set up an exchange platform between different users. It is suitable, for example, for making course materials such as slides or scripts available.

A folder has a storage capacity of 1 GB. You can increase the capacity if required. To do this, write to e-campus@uibk.ac.at with the following details: Title of the course/group and title of the folder.

If there are files that you want to make available to the respective course participants in several courses, you can include a resource folder (see HelpCard 30-031).

What you need to do

Set up the course element folder

  1. In your course, click on Administration and on Course editor. The course editor opens.
  2. Klicken on Insert course elements and in the Knowledge transfer area, select the Folder element. The module is now created in the course structure and can be moved (later if necessary) using drag & drop. Alternatively, you can enter the name of the desired module using the quick add function in the yellow menu bar and conveniently insert it into your course by pressing the Enter key.
  3. In the Title and description tab, enter the title that you want to be displayed in the course structure on the left. Click on Enter extended information to enter additional learning objectives, instructions or notes for supervisors. You can also set a direct link to this course element in order to refer to the course element from outside or within the course by clicking on the text highlighted in blue and copying the existing link. Save your entries.
  4. In the Visibility and Access or Learning path tabs, you can adjust the visibility and access if required:
    • If your course is a conventional course, you will find more detailed information on this at HelpCard 10-030.
    • If your course is a learning path, you will find more detailed information on this at HelpCard 10-031.
  5. In the tab Layout you can change the layout of course elements. You can add different background images to individual course elements or change the text colour. You can find out how to do this at HelpCard 10-033.
  6. In the Folder configuration tab, you specify where the data (files) of this folder are stored in the internal storage of the course. We recommend that you leave the default settings(Automatically generated folder). Under User rights, you can enable coaches and participants to also upload documents to the folder.
  7. You can upload and manage files via Open folder. However, we recommend that you do this via the course view in future.
  8. Click on the red X in the top right-hand corner to close the course editor. To publish the change, select the option Yes, automatically (for details on publishing, see HelpCard 10-020). All changes have now been applied in the course view that opens.

 

Manage files

  1. In your course, click on the folder in which you want to manage files.
  2. The following functions are available here:
    • Upload files: upload one or more files simultaneously from your device.
    • Add from File Hub: add files from other storage locations.
    • Create document: create a Word, Excel or PowerPoint document directly in the OpenOlat folder.
    • Create folder: create subfolders to organise the files in your folder.

 

Upload folder structures

You can use a .zip file to upload folders or folder structures from your device to the module folder of your OpenOlat course.

  1. In your course, click on the folder in which you want to manage files.
  2. Click on Upload files and select the desired .zip file. The .zip file will be added to your folder.
  3. Click on the three-dot menu next to the .zip file. A drop-down menu with management options opens.
  4. Click on Unzip. The folder is added to your OpenOlat course along with all subfolders.
  5. Delete the .zip file.
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