30-200 Theme exchange

What you need to know

The topic exchange module carries out an enrolment process for topics in two separate steps:

  1. Participants can specify their topic preferences and prioritisation,
  2. The topics are assigned automatically or manually by course owners after the selection period has expired.

The assignment of topics is therefore independent of the time at which participants submit their topic requests.

What you need to do

  1. In your course, click on Administration and then on Course editor. The course editor opens.
  2. Click on Insert course elements and in the Administration and organisation area, select the element Topic broker. The module has now been created in the course structure and can be moved (later if required) using drag & drop. Alternatively, you can use the Quick Add function in the yellow menu bar to enter the name of the desired module and insert it into your course by pressing the Enter key.
  3. In the Title and description tab, enter the Title that should be displayed in the course structure on the left. Click on Enter extended information to enter additional learning objectives, instructions or notes for supervisors. You can also Set link to this course element in order to refer to the course element from outside or within the course by clicking on the text highlighted in blue and copying the existing link. Save your entries.
  4. In the Visibility and Access or Learning path tabs, you can adjust the visibility and access if required:
    • If your course is a conventional course, you will find more detailed information on this at HelpCard 10-030.
    • If your course is a learning path, you will find more detailed information on this at HelpCard 10-031.
  5. You can change the layout of course elements in the Layout tab. You can add different background images to individual course elements or change the text colour. You can find out how to do this at HelpCard 10-033.
  6. In the Configuration tab, you define
    • Enrollments per participant: how many topics participants can enrol in.
    • Selection/Priorities per participants: how many topics the participants can include in their own selection.
    • Selection period: in which period participants are allowed to make a selection.
    • User rights: whether coaches can edit the topics and participants.
  7. In the Custom fields tab, you define which fields should be displayed in the details of a topic. These fields can only be filled in for owners or carers.
  8. In the Topics tab, you can Create topic, Edit it and Edit enrolments. You can also Import multiple topics using an .xlsx template and Export data. As soon as you have created your first theme here, these functions are also available in the course view.
  9. Click on the red X in the top right-hand corner to close the course editor. To publish the change, select the option Yes, automatically (for details on publishing, see HelpCard 10-020). All changes have now been applied in the course structure that opens.
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