Data protection information for visitors to courses in the form of webinars and courses with live transmission or recording

The University of Innsbruck promotes the use of digital media as part of its educational obligations. This also includes the recording of courses and the use of webinars or streaming to enable participation in non-presence.

Page overview:

Visitors to courses in the form of webinars and courses with live transmission or recording

Purpose

The live transmission of courses (streaming, video conferencing), the holding of webinars and their recording as well as any other use in the context of teaching pursues the purpose of fulfilling the public teaching mission of the University of Innsbruck. In particular, the development of new approaches and methods - with special consideration of the principle of freedom of learning - is intended to ensure and promote the development and freedom of teaching and thus offer students the best possible access to teaching.

Processing is necessary to enable students and the public to participate from other locations and thus to fulfill the university's public educational mission in the best possible way.

When broadcasting or recording lectures in the lecture hall, depending on the didactic concept, the audience may also be streamed or recorded by voice or video. You will be informed by a flashing sign in the lecture room if an audio or video recording is taking place. If you do not wish to be recorded, the lecturer will be happy to inform you of your alternatives. You can find more information on admission to online courses in the section tools and applications . If an application is not included in the list, the information will be provided to you by your course instructor.

Processed data

In the context of a webinar, various personal data can naturally be processed. All participants can see or hear the content made available to each other (such as images, voice, messages, comments, contributions, etc.). Depending on the tool and area of application, the following data may also be processed

  • Freely chosen pseudonyms or, if applicable, first and last names of the participants
  • Information in log files, cookies
  • User ID, password, institution, email etc.
  • Screen sharing, chat messages, participant lists, information on group rooms, etc.
  • group rooms etc.

Depending on the system, you have the option of participating in the webinar using a pseudonym, which guarantees a certain degree of anonymity if desired. If you are required to attend a course, you must inform the course management of your pseudonym by e-mail.

The processing of the information in the log files is necessary for trouble-free operation, to carry out an error and availability analysis and to defend against attacks.

If the didactic concept of the course management not only provides for a live transmission but also a recording of the course, you will be informed of this in advance. Further information on technical data processing can be found in the section tools and  applications . If an application is not included in the list, the information will be provided to you by your course instructor.

Legal basis

The processing, i.e. both the direct transmission and the creation and provision of the recordings in the OLAT learning management system, is based on the performance of a task that is in the public interest. The legal basis for this is Art. 6 para. 1 lit. e GDPR in conjunction with §§ 3 and 76 para. 3 UG. The public interest arises from the purpose described above. Furthermore, the transfer may result from the need for joint degree programs with partners at other locations.
In this context, please note the information on the right to object on the main page  .

Recipients

Live broadcasts, recordings of courses and webinars are generally only accessible to those students who have registered for the course. If the didactic concept of the course management provides not only for a live broadcast but also for a recording, this will be made available by the course management to all participants who have registered for the course for a limited period of time in the OLAT learning management system.

We use certain software for distance learning. These may be processors under certain circumstances. You can find more information on this in the section tools and applications  .

Storage duration

Your data will be transmitted live over the internet as part of streaming, video conferences or webinars. If a recording takes place, it will be stored for as long as it is necessary for the teaching and learning purpose, but for a maximum of 3 semesters after the end of the course. Once the purpose has been fulfilled, the recordings are deleted unless there is a statutory retention period or you have given your express consent for longer storage.

You can find more information on the log files in the section tools and applications  .

Third country transfer

Further information can be found in the overview of applications or will be provided by the course instructors.

Your rights, contact details, data protection officer

You can find more information on the main page  .

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