Data protection information for business partners and applicants

Page overview:

Budget and Controlling

Purpose

Budget and Controlling supports the management of the University of Innsbruck in the implementation of strategic goals in research, teaching and administration by providing information and data relevant to management and decision-making. If necessary, your personal data will be processed in the context of Budget and Controlling.

Legal basis

The legal basis is a legal obligation (Art. 6 para. 1 lit. c GDPR). Further legal bases are Art. 6 para. 1 lit. e GDPR for the performance of our tasks that are in the public interest and Art. 6 para. 1 lit. f GDPR for the performance of our tasks that are in the legitimate interest. The public interest and the legitimate interest arise from the purpose described above.

An overview of the individual national legal standards can be found here   .

In connection with Article 6 para 1 lit. e and lit. f GDPR, please note the information on the right to object   on the main page.

Storage period

Your personal data will only be stored or processed in this context for as long as is necessary to fulfill the described purpose.

Finance department

Purpose

Processing and transmission of data in the context of a business relationship with customers, suppliers, service providers or other business partners, including automatically created and archived text documents (such as correspondence) in these matters.

Legal basis

The processing of your personal data is based on the initiation or fulfillment of a contract (Art. 6 para. 1 lit. b GDPR) in the context of a business relationship. In addition, we are subject to legal obligations (Art. 6 para. 1 lit. c GDPR in conjunction with BAO in particular) and must process your personal data accordingly.

Further legal bases are Art. 6 para. 1 lit. e GDPR for the performance of our tasks that are in the public interest and Art. 6 para. 1 lit. f GDPR for the performance of our tasks that are in the legitimate interest. The public interest and the legitimate interest arise from the purpose described above.

In connection with Art. 6 para. 1 lit. e and lit. f GDPR, please note information on the right to object   on the main page.

Storage period

Your personal data will only be stored for as long as is necessary to fulfill the purpose. If the data is relevant under tax law, the retention period is at least seven years (see in particular Section 132 para 1 BAO). Further retention periods may result from applicable guarantee, warranty, limitation and statutory retention periods.

Recipients

Your personal data will not be forwarded to third parties. It may be necessary to transfer your personal data to the following recipients as part of the data processing described:

  • Banks for the processing of payment transactions
  • Legal representatives in business cases
  • Public accountants for auditing purposes
  • Courts and tribunals
  • Competent administrative authorities, in particular tax authorities
  • Debt collection companies for debt collection (abroad only if the debt has to be collected abroad)
  • Third-party financiers such as leasing or factoring companies and assignees, if the delivery or service is financed by third parties in this way
  • contractual or business partners who participate or are to participate in the delivery or service
  • Insurance companies on the occasion of the conclusion of an insurance contract for the delivery*service or the occurrence of an insured event

Grants, prizes and scholarships

Purpose

The University of Innsbruck (Vice-Rectorate for Research, projekt.service.büro, International Services, etc.) processes and awards grants, prizes and scholarships. In the course of the awarding procedure and the administrative processing of these grants, prizes and scholarships, personal data must be requested and sometimes also passed on to third parties (reviewers, funding bodies, jury members). In accordance with the requirements of the funding bodies or the procedure, different data is requested in the application forms or, if possible, upon approval.

In addition, the University processes your personal data for the purpose of quality assurance, evaluation, compliance with qualification agreements and the preparation of an intellectual capital report.

Processed data

In particular, the following personal data is processed

  • First name and surname
  • Contact details (address, e-mail address and telephone number)
  • Supporting documents and enclosures to the application (CV, publication lists, etc.)

Further information on the personal data processed can be found in the respective calls for applications or in the corresponding application forms.

Legal basis

The legal basis for the processing of your personal data as part of the award procedure for grants, scholarships and prizes is usually the initiation or fulfillment of the contract (Art. 6 para. 1 lt. b GDPR). If this is not the case, the legal basis for the processing of your personal data in the context of the award procedure for grants, scholarships and prizes is the legitimate interest (Art. 6 para. 1 lit. f GDPR). For statistical surveys, documentation and publication of your research, the processing of your personal data is based on Art. 6 para. 1 lit. e GDPR in conjunction with Art. 89 GDPR and § 2h para. 1 FOG.

Please note the information on the right to object   in connection with Art. 6 para. 1 lit. e and f GDPR.

Recipients

The University of Innsbruck (Vice-Rectorate for Research, projekt.service.büro, International Services, etc.) processes and stores your personal data. Depending on the requirements of the funding bodies or internal guidelines, an evaluation procedure is carried out within or outside the university. For this purpose, the personal data required for the assessment must be forwarded (e.g. academic application with name and contact details, CV, certificates, publication lists). Depending on the mode of decision-making (jury meeting, submission of a proposal to funding bodies), the relevant personal data must also be passed on to the respective internal and external jury members or decision-making bodies.

Furthermore, personal data may be passed on to the following bodies Funding bodies, awarding bodies, graphics agencies, printers, publishers, banks, etc. Your personal data may also be published on social media platforms, in newspapers, etc.

Storage period

Your personal data will only be stored for as long as is necessary to fulfill the purpose. In addition, longer retention periods may exist due to EU regulations, national laws and internal university guidelines.

Your rights, contact details, data protection officer

You can find more information on the main page  .

Internal audit

Purpose

Internal Audit is tasked with providing independent and objective auditing and advisory services aimed at creating added value and improving business processes.

To this end, Internal Audit examines compliance, efficiency and expediency in order to identify deviations from proper procedures and possible weaknesses in procedures and processes and, if necessary, to make a proposal for their elimination, avoidance or optimization. If necessary, your personal data will be processed as part of the internal audit tasks.

Legal basis

The legal basis for the processing of your personal data results from the fulfillment of a legal obligation (Art. 6 para. 1 lit. c GDPR) of the university. Further legal bases are Art. 6 para. 1 lit. e GDPR for the performance of our tasks that are in the public interest and Art. 6 para. 1 lit. f GDPR for the performance of our tasks that are in the legitimate interest. The public interest and the legitimate interest arise from the purpose described above.

The national legal provisions can be found at:

  • Guidelines for the management
  • Audit regulations
  • Federal Public Corporate Governance Code 2017
  • International Professional Practices Framework (IPPF; International Principles for the Professional Practice of Internal Auditing)

In connection with Art. 6 para. 1 lit. e and f GDPR, please note the information on the right to object   on the main page.

Storage period

Your personal data will only be stored or processed in this context for as long as is necessary to fulfill the described purpose.

Your rights, contact details, data protection officer

You can find more information on the main page  .

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