Data protection information for applicants to the University of Innsbruck

Dear applicants to the University of Innsbruck,

In the following we inform you about the processing of your personal data.

Processed data and purpose

a) Applications via the career portal of the University of Innsbruck

As part of your application in the career portal of the University of Innsbruck, your applicant data (including correspondence) will be collected and stored for coordination and evaluation in the application process. This applies both to applications from external persons in the career portal of the University of Innsbruck and to applications from employees of the University of Innsbruck in the internal career portal.

The processing and transmission of the data you submit

Name and contact details
Completed education and training
Training and further education
Previous professional positions and other periods
Language and IT skills
Uploaded documents (CV, letter of motivation, certificates, references, etc.)

is used for the application to the university as well as compliance with recording, information and reporting obligations, insofar as this is necessary for the application process, including automatically created and archived text documents (log data) in these matters.

b) Appointment procedures at the University of Innsbruck

In the context of appointment procedures, we process the following data from you to carry out an appointment procedure for university professors within the meaning of §§ 98ff UG 2002:

Personal data (professional title, academic degree, name, date of birth)
Contact data (email, address, telephone number)
Qualification data (data on school and university degrees)
Current or last employer
Faculty affiliation
Institute affiliation

Applicants are requested not to disclose any sensitive data (e.g. racial and ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, health or sex life) unless this is absolutely necessary or explicitly requested for the appointment procedure. If applicants provide sensitive data voluntarily and without being asked, this data may be stored as part of the application process.

c) Application for the position of (Vice) Rector

As part of the selection procedure for the position of Rector and Vice-Rector, we process the following data in particular:

Personal data (professional title, academic degree, name, date of birth)
Contact details (email, address, telephone number)
Qualification data (data on school and university degrees)
Current or last employer
Faculty affiliation
Institute affiliation

d) Data processing for the purposes of system administration and security

Due to the applicable legal data security regulations, a range of your data is processed for the administration and security of the system (log data), such as for the administration of user IDs. This includes automatically created and archived text documents in these matters.

e) Data processing for the assertion, exercise or defense of legal claims

Legal basis

Ad a: The processing is carried out in accordance with Art. 6 para. 1 lit. b GDPR in fulfillment of a contract or pre-contractual measures.

Ad b: The legal basis for this data processing is the fulfillment of a legal obligation pursuant to Art 6 para 1 lit. c and e GDPR in conjunction with §§ 98ff UG 2002. Further regulations can be found in the guidelines of the Senate for the implementation of appointment procedures pursuant to § 98 UG as well as in the statutes section “Provisions on appointment procedures pursuant to § 98 of the administrative schedule for appointment procedures pursuant to § 98 para 2 and 6 UG, pursuant to § 99 para 4 UG and pursuant to § 99a UG”.

Ad c: The legal basis for this data processing is the fulfillment of a legal obligation pursuant to Art. 6 para. 1 lit. c GDPR in conjunction with § 21 para. 1 no. 4 and 5, § 23 para. 1 no. 2, § 23a para. 2, § 24 para. 2 and § 25 para. 1 no. 5a and no. 6 UG. Further regulations can be found in the election regulations of the University Council (provisions for the election of the Rector) pursuant to § 21 para. 1 in particular no. 3 UG (published in the Gazette of March 4, 2022, 25th edition, no. 349).

Ad d and e: The processing is carried out on the basis of Art. 6 para. 1 lit. f GDPR or our legitimate interest in providing a technically error-free and optimized system. Without this data processing, secure operation of the system is not possible.

In this context, please note the information on the right to object.

Provision of personal data

The provision of personal data for this data processing is required by law and/or contract or is necessary for the conclusion of a contract. Without this personal data, it is not possible to consider your application in the above procedures, as we would otherwise not be able to assess whether you are suitable for the position in question.

Origin of the data and recipients

Ad a: All data from the career portal is collected directly from you and will not be passed on to third parties outside the University of Innsbruck.

If a legal dispute arises during the recruitment process, the data necessary for the appropriate legal action will be transmitted to legal representatives, authorities and courts.

Ad b: All data from the appointment procedure will be collected directly from you and passed on to the following recipients on the basis of the statutory provisions:

Data of the commission members/selection committee:

Rector
Vice Rector for Research for procedures pursuant to § 99 para. 5 UG
Senate for procedures according to §98 UG
Working Group for Equal Treatment Issues
Arbitration committee in the event of an objection

Data of the reviewers:

Rector
Vice Rector for Research in proceedings pursuant to § 99 para. 5 UG
Senate for proceedings pursuant to § 98UG
Working Group for Equal Treatment Issues
Appointment committee for procedures pursuant to § 98UG
Selection committee or department of the professors in procedures pursuant to §§ 99 and 99a UG

Data of the applicants:

Rector
Appointment committee for procedures pursuant to § 98 UG
Selection committee or department of the professors in procedures pursuant to §§ 99 and 99a UG
Reviewers
Working group for equal treatment issues
Works Council
Arbitration committee in the event of an objection

If a legal dispute arises during the appeal proceedings, the data necessary for the appropriate legal prosecution will be transmitted to legal representatives, authorities and courts.

Ad c: All data from the application process will be collected directly from you and disclosed to the following recipients

Selection committee according to § 23a UG
Recruitment service providers commissioned with the selection procedure

If a legal dispute arises during the recruitment process, the data necessary for the appropriate legal action will be transmitted to legal representatives, authorities and courts.

Storage period

Ad a: Your application documents will be deleted eight months after rejection.

Ad b: The data of the best applicants (appointment proposal) will be included in the appointment file, which will be kept in the archives of the University of Innsbruck.

The application documents of applicants who are not among the best applicants (appointment proposal) will be deleted eight months after the signing of the employment contract with the selected university professor.

Data processed in appointment procedures will not be deleted. These are added to the appointment file, which is kept in the archives of the University of Innsbruck.

Ad c: The data of applicants for the position of (Vice-)Rector who are not among the best applicants (triple proposal) will be deleted seven months after the signing of the employment contract with the selected (Vice-)Rector.

The data of the best applicants (triple proposal) will be included in the appointment file and kept in the archives of the University of Innsbruck.

Your rights, contact details, data protection officer

You can find more information on the main page.